Legal Information

Policies & Terms

Your trust matters to us. Explore our legal policies, including Privacy Policy and Terms & Conditions, to understand how we protect your data and ensure a secure hosting experience.

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  • Privacy Policy
  • Refund Policy
  • Terms & Conditions
  • Acceptable Usage Policy
  • Reporting Grievances
  • Shipping & Delivery

Privacy Policy

Effective Date: February 28, 2025

At HostTejas (“we, our,” or “us”), protecting your personal information is a top priority. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (https://hosttejas.com/dev/) and use our web hosting services. Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it.


1. Information We Collect

1.1 Personal Information
  • Contact Details: Such as your name, email address, postal address, and telephone number.
  • Account Information: Including username, password, and other registration details.
  • Payment Information: Credit card details and billing information collected through secure payment processors.
  • Communication Data: Records of your correspondence with us, including support requests and inquiries.
1.2 Technical and Usage Information
  • Log Data: IP addresses, browser type, operating system, referring URLs, pages viewed, and other diagnostic data.
  • Cookies and Similar Technologies: Data collected via cookies, web beacons, or similar tracking technologies to enhance your experience and analyze website usage.
  • Device Information: Details about the device you use to access our services.
1.3 Service-Specific Data
  • Hosted Content: Any data or files you upload to our servers as part of our hosting services.
  • Performance Metrics: Usage statistics, bandwidth usage, and other operational information to ensure optimal service performance.

2. How We Use Your Information

  • Service Provision and Maintenance: To register and manage your account; provide, maintain, and improve our hosting services; process transactions and manage billing.
  • Communication and Support: To respond to inquiries, provide technical support, and send service-related notifications; to inform you about changes to our services, promotional offers, or updates that may be of interest.
  • Improvement and Personalization: To analyze usage trends and preferences, helping us improve our website and services; to customize your experience based on your interactions.
  • Legal and Security Purposes: To comply with legal obligations and enforce our terms of service; to detect, prevent, and address technical issues, fraud, or security breaches.

3. Legal Basis for Processing

We process your personal data based on:

  • Consent: When you have provided explicit consent.
  • Contractual Necessity: To fulfill our contractual obligations with you.
  • Legitimate Interests: To improve our services, enhance security, and maintain operational integrity.
  • Legal Obligations: To comply with applicable laws and regulations.

4. Sharing and Disclosure of Your Information

We may share your information under the following circumstances:

4.1 With Service Providers

Third-Party Vendors: Trusted partners who perform services on our behalf (e.g., payment processing, data analysis, customer support) under strict confidentiality agreements.

4.2 Legal and Regulatory Requirements

Compliance: When required to comply with legal obligations, such as subpoenas, court orders, or governmental requests.
Protection: To protect our rights, safety, or property, and that of our users and the public.

4.3 Business Transfers

Mergers and Acquisitions: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new owner, subject to appropriate safeguards.


5. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience, monitor and analyze website traffic, and deliver personalized content and advertisements. You can control cookies through your browser settings; however, disabling them may affect the website’s functionality.


6. Data Security

We implement a range of security measures to protect your personal information:

  • Encryption: Secure data transmission using industry-standard SSL/TLS protocols.
  • Access Controls: Restricting access to authorized personnel only.
  • Regular Audits: Ongoing reviews of our data security practices and systems.

Despite our efforts, no transmission or storage method is completely secure. We strive to use commercially acceptable means to protect your data, though absolute security cannot be guaranteed.


7. International Data Transfers

Your information may be transferred to and maintained on servers located outside your country of residence. Such transfers are carried out in compliance with applicable data protection laws, with appropriate safeguards in place.


8. Data Retention

We retain your personal information only for as long as necessary:

  • Account Data: For as long as your account is active or as needed to provide services.
  • Legal Requirements: To comply with legal obligations or resolve disputes.

Once your data is no longer required, we will take reasonable steps to securely delete or anonymize it.


9. Your Rights and Choices

Depending on your jurisdiction, you may have rights regarding your personal data, including:

  • Access: Request access to your personal data.
  • Correction: Request correction of inaccurate or incomplete information.
  • Deletion: Request deletion of your data, subject to legal restrictions.
  • Objection: Object to certain processing of your data.
  • Data Portability: Request a copy of your data in a structured, commonly used format.

To exercise these rights, please contact us using the information provided below.


10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. When changes are made, we will update the effective date and post a notice on our website. We encourage you to review this policy regularly.


11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

  • Email: [email protected]
  • Postal Address: Rajmahal, Sahibganj Jharkhand, India

By using our website and services, you agree to the collection and use of information in accordance with this Privacy Policy.


This document is intended as a template. We recommend consulting with legal counsel to ensure compliance with all applicable laws and regulations.

HostTejas Terms and Conditions

Last Updated: February 28, 2025

These Terms and Conditions (“Terms”) govern your use of the web hosting services provided by HostTejas (“Company”, “we”, “us, or “our”). By signing up for or using our services (“Services”), you (“Customer”, “you”, or “your”) agree to be bound by these Terms. If you do not agree with any part of these Terms, you must not use our Services.


1. Definitions

  • “Account: The online account you create to manage your Services.
  • Customer Data”: Any data, information, or materials provided by you for storage or processing on our servers.
  • “Services”: The web hosting, domain registration, email hosting, and any other related services offered by HostTejas.
  • “Service Level Agreement (SLA)”: The performance and uptime guarantees as specified in our SLA document, which forms part of these Terms.

2. Acceptance of Terms

By using our Services, you represent that you have read, understood, and agree to these Terms and any additional policies, guidelines, or rules incorporated herein by reference.


3. Changes to Terms

We reserve the right to modify these Terms at any time. Any changes will be effective immediately upon posting on our website or notifying you via email. Your continued use of the Services after such modifications constitutes your acceptance of the new Terms.


4. Description of Services

  • Service Provision: HostTejas provides web hosting services that include server space, email accounts, domain management tools, and support services.
  • Service Availability: While we strive to ensure continuous availability, we do not guarantee uninterrupted or error-free service. Planned maintenance or unforeseen outages may occur.
  • Service Modifications: We may add, remove, or modify features of our Services at any time without prior notice.

5. Account Registration and Security

  • Registration: To access certain features of our Services, you must register for an Account and provide accurate, complete, and updated information.
  • Account Security: You are responsible for maintaining the confidentiality of your Account credentials. You agree to notify us immediately of any unauthorized use or breach of security.
  • Multiple Accounts: Creating multiple accounts to circumvent Service restrictions is prohibited.

6. Payment and Billing

  • Fees: You agree to pay all fees associated with the Services as set forth in your order form. All fees are exclusive of applicable taxes.
  • Billing Cycle: Services are billed on a monthly or annual basis, as selected by you at the time of purchase.
  • Payment Method: You must provide valid payment information. Failure to pay may result in suspension or termination of Services.
  • Late Payments: Late or non-payment may incur additional charges and/or interest, and may result in suspension of your Account.

7. Refund Policy

Refunds for Services will be handled in accordance with our Refund Policy, which is available on our website. Refunds are provided only when explicitly stated and are subject to our review. No refunds will be issued for cancellation mid-term unless otherwise agreed in writing.


8. Service Level Agreement (SLA)

  • Uptime Guarantee: We will make commercially reasonable efforts to provide a monthly uptime percentage as specified in the SLA.
  • Service Credits: If we fail to meet the SLA, you may be eligible for service credits as detailed in the SLA document.
  • Exclusions: Downtime caused by scheduled maintenance, force majeure, or actions beyond our control is excluded from the SLA.

9. Customer Responsibilities and Prohibited Conduct

You agree not to use the Services for any unlawful or prohibited purpose, including but not limited to:

  • Hosting content that violates intellectual property rights, privacy rights, or any applicable law.
  • Distributing malware, viruses, or any other harmful software.
  • Engaging in activities that disrupt or degrade the performance of our Services.
  • Sending unsolicited or unauthorized advertising, promotional materials, or spam.

You are solely responsible for the content you host and any consequences arising from its use.


10. Intellectual Property

  • Ownership: All intellectual property rights in the Services, including software, documentation, and design, are owned by HostTejas or its licensors.
  • License: We grant you a limited, non-exclusive, non-transferable license to use our Services solely for your internal business purposes.
  • Restrictions: You may not copy, modify, distribute, or create derivative works from our Services without our prior written consent.

11. Disclaimer of Warranties

THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NONINFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICES WILL BE ERROR-FREE OR UNINTERRUPTED.


12. Limitation of Liability

IN NO EVENT SHALL HOSTTEJAS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF THE SERVICES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. OUR TOTAL LIABILITY SHALL NOT EXCEED THE AMOUNT PAID BY YOU FOR THE SERVICES GIVING RISE TO THE CLAIM.


13. Indemnification

You agree to indemnify, defend, and hold harmless HostTejas, its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys’ fees) arising out of or in any way connected with your use of the Services or breach of these Terms.


14. Termination and Suspension

  • Termination by You: You may terminate your Account at any time by following the procedures on our website. Termination does not relieve you of outstanding payment obligations.
  • Termination by Us: We reserve the right to suspend or terminate your Account at any time if you breach these Terms or engage in conduct that we determine, in our sole discretion, is harmful to our Services or other users.
  • Effect of Termination: Upon termination, you will lose access to your Account and any data stored on our servers. It is your responsibility to back up your data.

15. Privacy Policy

Your privacy is important to us. Please review our Privacy Policy, which explains how we collect, use, and protect your personal information. By using our Services, you agree to our collection and use of information in accordance with the Privacy Policy.


16. Governing Law and Dispute Resolution

  • Governing Law: These Terms shall be governed by and construed in accordance with the laws of the jurisdiction in which HostTejas is incorporated, without regard to its conflict of law principles.
  • Dispute Resolution: Any disputes arising out of these Terms shall be resolved first through informal negotiations. If unresolved, disputes will be submitted to binding arbitration in accordance with the rules of the relevant arbitration association, unless you elect to pursue legal action in a court of competent jurisdiction.
  • Jurisdiction: You agree to submit to the personal jurisdiction of the courts located in the appropriate venue for any legal proceedings arising from these Terms.

17. Force Majeure

HostTejas shall not be liable for any failure to perform its obligations under these Terms due to causes beyond its reasonable control, including but not limited to natural disasters, acts of war, or governmental actions.


18. Amendments and Waivers

  • Amendments: No amendment to these Terms shall be effective unless made in writing and signed by an authorized representative of HostTejas.
  • Waivers: The failure of either party to enforce any right or provision of these Terms shall not constitute a waiver of such right or provision.

19. Miscellaneous

  • Entire Agreement: These Terms, along with any policies or documents referenced herein, constitute the entire agreement between you and HostTejas regarding the use of the Services.
  • Severability: If any provision of these Terms is found to be unenforceable or invalid, the remaining provisions will remain in full force and effect.
  • Assignment: You may not assign or transfer these Terms or your rights or obligations hereunder without our prior written consent.
  • Notices: All notices regarding these Terms must be sent in writing to our designated contact address, as provided on our website.

20. Contact Information

For any questions or concerns regarding these Terms or the Services, please contact us at:

HostTejas
Email: [email protected]
Address: Rajmahal, Sahibganj Jharkhand, India


*This sample Terms and Conditions document is intended for general informational purposes only. HostTejas recommends that you review this document with your legal counsel to ensure it meets your specific business and legal requirements.*

HostTejas Refund Policy

Last Updated: February 28, 2025

This Refund Policy outlines the conditions under which refunds are granted for services provided by HostTejas. By purchasing our services, you agree to the terms and conditions described below.


1. Domain Services

Domain Registration

No Refund: Once a domain registration order is complete and the domain is active, refunds will not be provided.

Domain Renewal

No Refund: Refunds are not available if a domain renewal order is completed and the renewal has been extended.

Domain Transfer

No Refund: No refunds will be issued once a domain transfer is completed and your domain has been migrated to our platform.


2. Hosting Services

Shared Hosting, WordPress Hosting, Cloud Hosting, and Reseller Hosting

Money Back Guarantee: A 30-day money back guarantee is available for billing cycles of 3, 6, 9, or 12 months (or longer).

Monthly Billing Cycle: Refunds are not provided for services billed on a monthly basis.

Violations: No refunds will be granted if the service is suspended or terminated due to any violations of our terms.

Refund Method: Approved refunds will be processed only to the original source payment method.

Cloud VPS Hosting and Dedicated Hosting

Money Back Guarantee: A 7-day money back guarantee applies to any billing cycle.

Violations: No refunds will be granted if the service is suspended or terminated due to any violations of our terms.

Refund Method: Approved refunds will be processed only to the original source payment method.


3. Refund Request Process

How to Request: To request a refund or cancellation, you must submit a support ticket with our billing crew through your client area.

Support Channel: Refund or cancellation requests will only be accepted via the support ticket system. Requests submitted through any other support channel will not be processed.


4. Refund Processing and Timeframe

Billing Team Availability: Our billing team is available to respond during working days and working hours.

Processing Time: Once approved, refunds will be credited via the payment gateway. Please note that the payment gateway may require 7-14 working days to process your refund.


5. Additional Terms and Conditions

Service Violations: Refund guarantees do not apply to accounts that have been suspended or terminated due to violations of HostTejas’ policies.

Payment Method: Refunds will be issued exclusively to the original payment method used during the purchase.

Policy Updates: HostTejas reserves the right to update or modify this refund policy at any time. Any changes will be communicated through our website and will apply to all subsequent transactions.


For any questions regarding this Refund Policy, please contact our billing team via a support ticket in the client area.

By using HostTejas services, you acknowledge that you have read, understood, and agree to this Refund Policy.

HostTejas Acceptable Usage Policy

Last Updated: February 28, 2025

This Acceptable Usage Policy (AUP) outlines the guidelines for using HostTejas services. By utilizing our web hosting services, you agree to adhere to this policy. Failure to comply may result in suspension or termination of your services.


1. Overview

The purpose of this policy is to ensure that HostTejas' services are used in a lawful, ethical, and respectful manner. All users must comply with this policy and with all applicable laws and regulations.


2. Prohibited Uses

  • Illegal Activities: Use our services only for lawful purposes. Any activity deemed illegal or unauthorized is strictly prohibited.
  • Spam and Unsolicited Communications: Do not send unsolicited bulk emails (spam) or engage in any form of unsolicited communications.
  • Distribution of Malicious Content: Hosting, transmitting, or distributing viruses, malware, or other harmful software is not allowed.
  • Intellectual Property Infringement: Do not upload, share, or distribute content that infringes on the intellectual property rights of others.
  • Hate Speech and Harassment: The promotion of hate speech, harassment, or any abusive behavior is strictly forbidden.
  • Unauthorized Access: Attempts to gain unauthorized access to any accounts, networks, or systems are prohibited.
  • Excessive Resource Usage: Activities that adversely affect the performance or security of our services, such as overuse of bandwidth or server resources, are not permitted.

3. Security and Monitoring

HostTejas reserves the right to monitor service usage to ensure compliance with this policy. We may take necessary actionincluding suspension or termination of services—if any violations are detected.


4. Enforcement and Penalties

Any breach of this Acceptable Usage Policy may lead to immediate suspension or termination of your account, at our sole discretion. Additionally, HostTejas reserves the right to cooperate with law enforcement authorities in investigating and prosecuting illegal activities.


5. Policy Updates

HostTejas may update this Acceptable Usage Policy from time to time. All changes will be posted on our website, and your continued use of our services will constitute acceptance of any modifications.


If you have any questions regarding this policy, please contact our support team via a support ticket in the client area.

HostTejas Reporting Grievances

Last Updated: February 28, 2025

At HostTejas, we value our users and are committed to delivering exceptional service. If you experience any issues or have complaints about our services, please follow the steps below to report your grievances.


1. How to Report

To report a grievance or issue:

  • Submit a support ticket through your client area.
  • Provide a clear description of the issue or complaint.
  • Include any relevant screenshots, error messages, or documentation.
  • Mention the date and time when the issue occurred.
  • Provide your account or service details to help us locate your records.

2. Response Time

Our support team is available on working days during regular business hours. You can expect an acknowledgment within 24-48 hours, followed by a detailed response as soon as possible.


3. Follow-Up and Resolution

After your initial report, our team will investigate the issue and work with you to resolve it. We may reach out for additional information to ensure a thorough review and effective resolution.


4. Escalation Process

If you are unsatisfied with the initial resolution, you may request an escalation. Simply mention in your follow-up ticket that you wish to escalate the matter for further review by our senior team.


Your feedback is important to us, and we are committed to improving our services continuously. For any questions regarding the grievance reporting process, please contact our support team through the client area.

HostTejas Shipping & Delivery

Last Updated: March 20, 2025

At HostTejas, we provide instant and seamless delivery of our hosting services, ensuring you get started on your online journey without delay. Our automated system activates your services as soon as the payment is successfully processed.


Service Activation

  • Shared Hosting & WordPress Hosting: Activated instantly upon successful payment.
  • Reseller Hosting & Cloud Hosting: Deployed within minutes after verification.
  • VPS & Dedicated Servers: Provisioning may take a few hours, depending on configuration and availability.
  • Domain Registration: Processed in real-time, but DNS propagation may take up to 24 hours.

Delivery Process

  • Once your order is confirmed, an email is sent with your account credentials and setup instructions.
  • If manual verification is needed, our support team will contact you for further processing.
  • Custom server configurations may require additional setup time.

Order Status & Tracking

Monitor your order status through the HostTejas Client Portal. Our support team will provide timely updates in case of any delays.


Refund & Cancellation

If your service is not delivered within the specified timeframe, you may request a refund in accordance with our Refund Policy. Orders can also be canceled prior to activation by contacting our support team.


For any further inquiries regarding our delivery process, please contact our 24/7 Support Team.

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